Sporting Brookside Soccer

Sporting Brookside (SBKS), is a non-profit membership organization, that strives to provide the best adult and youth grassroots soccer programing in Kansas City that enrich children’s lives in a safe, fair, fun, family-friendly environment. As such, we pledge our commitment to preserve and protect our members’ rights to privacy and confidentiality as necessary and appropriate. The following Privacy Policy is designed to help fulfill this commitment.

SBKS requires all players and volunteers (members) to register with the organization and provide personally identifiable information necessary for participation in its programs. For players, this information includes name, date of birth, home address, parent/guardian contact details including phone numbers and email addresses, emergency contact information, and any medical conditions that may affect the player’s ability to participate safely. When a credit or debit card is used as a form of payment for any registration or membership fees, this information is used to complete the transaction and is not stored by SBKS.

Volunteers are required to provide full legal name, date of birth, address, contact information including phone number and email address, a photo identification card number and social security number. The latter two data fields are used for background screening and are encrypted in transmission to a commercial background screening vendor.

Volunteer disclosures and any background check results provided to the Organization are considered private and confidential and are secured with both restricted electronic and physical access limited to only SBKS staff for the purpose of determining volunteer eligibility. Background check results are available to the individual upon request and are not disclosed to any other party.

SBKS data, files and communications systems utilize a high level of security, encryption and firewall protection.

SBKS sponsors are at times permitted to send information including advertisements to SBKS membership; however, they are not given direct access to membership data. SBKS remains the sole owner of its membership data and any dissemination of information or contact with members requires the approval of SBKS’s Executive Director.

Event, player and volunteer photography and video may be taken from time to time and used in promotional materials as permissioned through the SBKS Registration forms. Member identities shall not be divulged in this process and the identities of players shall be protected in all public forums.

SBKS also collects membership information through email correspondence and online forms including surveys, contests and other promotions. This information is entered willingly and knowingly by the user. Additional information that may be automatically collected includes IP addresses, browsers, webpages on SBKS sites viewed by users, etc. This information is used by SBKS to improve membership communications and experiences with the Organization and may be shared with third party partners in the form of statistical and demographic data, never on an individual basis.

In compliance with the CAN-SPAM Act, all SBKS members have the opportunity to opt out of any SBKS-based promotional emails. SBKS does not knowingly collect or use personal information from children under the age of 13 without the consent of their parents, on any websites or for any contest, in compliance with Children’s Online Privacy Protection Act (COPPA).

SBKS strives to be a transparent nonprofit organization to its membership, this Privacy Policy addresses policies of SBKS regarding information collected from SBKS’s membership, including information collected at registration and directly from the website, SportingBrookside.org and its affiliates.

What kind of personally identifiable information does SBKS collect?

SBKS collects the names, email addresses, phone numbers, addresses and credit/debit card information when SBKS members register themselves or their players for SBKS activities. While your credit/debit card information is taken, SBKS does not store this information. SBKS also collects personally identifiable membership information through email correspondence and online forms including surveys, contests and other promotions. This information is entered willingly and knowingly by the user.

Additional information that may be automatically collected include IP addresses, browsers, webpages on SBKS sites viewed by users, etc. This statistical information is used so that SBKS can determine what areas of our sites are performing well or are not performing well and so that we can improve our membership’s digital experience.

SBKS may share this statistical data to third parties; however, no personal identifying information is shared without our users’ permission.

Once collected, this information is used to better serve our membership. We do not sell or share this information with third parties that are not otherwise stated in this policy.

We may also track conversion data from our correspondence (namely email) so that SBKS can measure our effectiveness in marketing and promotions.

In compliance with the CAN-SPAM Act, all of SBKS’s membership have the opportunity to opt out of SBKS-based promotional emails.

What does SBKS do with my personal information?

The information collected by SBKS may be used for marketing or promotional purposes, recordkeeping, editorial and feedback purposes or content improvement.

Does SBKS collect information from minors?

In compliance to Children’s Online Privacy Protection Act (COPPA), SBKS does not knowingly collect or use personal information from children under the age of 13 without the consent of their parent or guardian. If the situation arises where a child has provided SBKS personal information without the consent of their parents/guardian, the parent/guardian should contact SBKS immediately to request the removal of such information.

How does SBKS protect my personal information?

We have a variety of security measures in place to keep your personal information safe when you enter it, submit it, or access it.

We take security seriously and offer the use of a secure server. We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. Your sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Payment gateway providers database. Only those authorized with special access rights to such systems can access this information. Your credit card numbers will not be stored after a transaction.

Do we share any information with external parties?

We do not disclose any personally identifiable information to outside parties outside of what is required to enable features and services or to provide the means necessary to conduct and complete secure financial transactions. We will not rent or sell any user information to third-party websites for any reason.

There is information that will be transmitted to third parties who assist us in running our website, conducting our business, and servicing you through the features and services that our site(s) provide.

Third-party Links and Data Collection.

We are not responsible for the content or activities of third-party sites linked to our website. These sites, many of which provide the functionality of some of our services and features, have separate and independent privacy policies.

Our Online Privacy Policy Limited Application.

The privacy policy outlined on this website only applies to information that has been collected online through our website and registration platform. Any information that has been collected offline is not subject to this privacy policy.

Your Use of Our Site Is Your Consent.

You agree to our privacy policy and are giving your consent to the conditions laid out in this privacy policy when you browse or use our site.

How can I update my personal information?

Please access your registration account you use for yourself and/or anyone else in you account and update any information or preferences accordingly.

Does SBKS use photographs shared on Social Media?

SBKS does, on occasion, use photos shared by our membership on Social Media, which includes Facebook, Instagram and X (Twitter). Nonetheless, whether professionally taken or not, SBKS does not publish the names or locations of the children in the photo

How does SBKS determine volunteer eligibility?

SBKS determines whether or not a volunteer is able to be a volunteer based on background check we pay for a third party to run. SBKS will share the results of that background check with the volunteer applicant in ordinary circumstances. Should a flag be raised, the Executive Director will be notified and he/she may engage the Board President and Board of Directors should feedback be needed. All information is confidential and will not be shared outside of the Board of Directors, Board President or Executive Director.

Will SBKS update this Privacy Policy?

SBKS is continually striving to improve and our policies will do so as needed. SBKS reserves the right to update and modify this policy at any time by posting modifications on the website, SportingBrookside.org.

Electronic Communication and Social Media

In keeping with the goal of the Safe Haven program to address the growing need to protect children from abuse, which includes the invasion of privacy rights and/or volunteers from misunderstandings and false accusations, the following recommendations are proposed for electronic communications and the use of social media sites, including Facebook, Instagram, Twitter and YouTube.

Consistent with Safe Haven Child and Volunteer Protection Policies, SBKS asks all adults, regardless of whether they are a current volunteer or not, to maintain transparency in their communications with children while protecting children’s identity and privacy. It is the responsibility of adults to maintain appropriate boundaries.

All communications regarding SBKS activities and participation in the program must be directed to parents and guardians including voice messages, e-mails and text messages. It is up to a child’s parent(s) and/or guardian(s) to forward necessary communications to their children. If, for older players or youth volunteers, parents/guardians allow direct communications with a player or youth volunteers, parents must still be copied on any and all messages. Adults should refrain from private, personal, on-going electronic conversations with children.

All SBKS websites and pages on Social Media sites such as Facebook, Instagram X (Twitter) and YouTube must be monitored to prevent inappropriate postings, blogs or tweets, which either divulge the identity of minors or include any disparaging comments or pictures. Neither SBKS websites nor social media sites may be conduits for social bullying, airing grievances, or gateways for predators. All SBKS social media sites/pages should conform to the rules and regulations for use and safety as outlined by the site owner.

The SBKS Player Registration Form includes a general photo release for non-commercial purposes. Pictures posted on public sites should not include the names of individual players to avoid identifying children to the wrong individuals. Team rosters with names, numbers and contact information must not be posted on any public website or social media page.

Operation and maintenance of all SBKS websites should conform to AYSO’s Privacy Policy for online privacy protection and the Children’s Online Privacy Protection Act (COPPA of 2000) which establishes mandated disclosures, parental notifications and options for all online activities when information is requested from children under 13 years of age.

The advantages and convenience of electronic communications and social media pages make them valuable and necessary tools for communicating with SBKS participants. As long as the same Safe Haven guidelines for interactions between adults and children are used in electronic media, the risk of abuse and misunderstandings can be minimized. Parents play a critical role in keeping children safe online and they must be included in all communications. Encourage parents to help with online safety by providing links to documents such as A Parent’s Guide to Social Media, A Parent’s Guide to Protecting Teens on Social Media and the U.S. Federal Trade Commission’s How to Protect Kids’ Privacy Online resources.

How do I reach SBKS if a privacy issue arises or if I have questions?

Please contact us if you have any questions about this privacy policy or if issues arise using the information below.

Nick Garcia – Executive Director

Nick@BrooksideSoccer.org or 913-787-1536